Home | Contact NUI  

 

18 August 2018  


Data Protection and Privacy at NUI

The National University of Ireland is committed to a policy of protecting the rights and privacy of individuals (including students, graduates, staff and others) in accordance with Irish law and EU Data Protection regulation. NUI treats all personal data with care, and uses it fairly and transparently, in line with stated business activities and functions. NUI never discloses personal data to an unlawful third party. NUI also has agreements in place with CAO (Central Applications Office) and its constituent universities and recognised colleges, setting out principles governing the control and processing of shared personal data.

Business purposes

NUI uses personal data for the following lawful business purposes, relating to identifiable individuals and groups:

  • NUI students: data is used to administer Awards and Grants competitions and to reach decisions on NUI matriculation exemptions. These decisions are transmitted to CAO.
  • NUI Graduates: data is received from NUI’s constituent universities, their associated colleges and NUI’s recognised colleges and NUI uses this data to produce parchments for conferring ceremonies to award degrees and other qualifications. NUI also produces duplicate testimonia, upon application from graduates.
  • NUI Graduates: following the award of degrees and other qualifications. NUI uses graduate data to maintain and update the NUI Convocation (Graduate) Register (statutory function).
  • NUI Graduates: for those graduates who claim their entitlement to vote, data is used to produce the Seanad Éireann (NUI constituency) electoral register. NUI administers the electoral ballot, in line with section 37 (University members Act) of the Irish Constitution.
  • Archival research: NUI can assist persons to undertake archival research in respect of matriculated students of the University, since inception in 1908 (and prior to NUI, the Royal University, established 1880).
  • HR functions, to recruit and employ staff and process payroll and pension-related functions
  • Suppliers and contractors: data is used to contract and to pay for services
  • Compliance: data is used to comply with legal monitoring and reporting obligations to funding bodies and government bodies e.g. Irish Revenue.

Data Protection Policy

NUI’s full Data Protection Policy

pdfNUI’s Data Protection Policy (101kb)

Please download the pdf to your computer (right click and save) and complete the form using Adobe Reader as not all internet browsers support on screen completion of pdf documents

NUI Web Privacy Statement

NUI does not collect any personal information about individuals via its website without clear and informed permission.

For more information, please access our full Web Privacy statement.

Data Subject Personal Data Request

Individuals have the right to request access to the personal data that they believe is held by NUI.

Please download, complete and return this form, should you have such a request.

Data Subject Personal Data Request Form

Data Protection Queries

Please email the address: data-protection@nui.ie, with any query, to which NUI will respond promptly.

NUI’s Acting Data Protection Officer is Ms Patricia Maguire, NUI Head of Academic Services and Registry.